Commissioner may call in certain cases 18. If at any time there shall be no officers of a society or meetings, etc., if there is an insufficient number of officers and they do not act the commissioner may authorise any person to call a meeting of the society for any purpose or to take such other action as the commissioner may deem proper in the interests of the society. 1899, c. 14, s. 16. Annual meeting of society Notice of annual meeting Substituted meeting Order of business Reports of board of directors MEETINGS OF SOCIETY. 19. Every agricultural society shall hold an annual meeting within the first ten days of the month of December in each year at such time and place as may be decided on by the board of directors. 1899, c.14, s. 22. 20. At least two weeks' previous notice of the time and place of holding an annual or other meeting of a society shall be given by the secretary by written or printed notice mailed to each member of the society, and such additional notice as the directors may decide. 1899, c. 14, s. 23. 21. In case any society shall, through any cause, fail to hold its annual meeting within the time appointed the commissioner may appoint a time for holding the same, and the meeting shall be called by the secretary or by some person appointed for that purpose by the commissioner in the same way as the regular annual meeting and this meeting shall in all particulars be taken as the annual meeting of the society. 1899, c. 14, s. 24. 22. The following shall be the order of business at annual meetings of agricultural societies : (1) Reading minutes of previous meeting. (2) Addresses and reports of officers. (3) Reports of committees. (4) Unfinished business. (5) New business. (6) Addresses and discussions. (7) Election of officers. (8) Adjournment. 23. The board of directors shall at the annual meeting present (a) A report of their proceedings for the year with such remarks and suggestions upon the state of agricultural development in the district as they may see fit to offer. (b) A statement showing the name, occupation and post office address of each member with the amount of his subscription to the society for the year opposite the name. (c) A detailed statement of the receipts and expenditure (d) A statement of the assets and liabilities of the society (e) A statement showing the amount offered and also the (ƒ) A report of each meeting held for the discussion of (g) A report upon any co-operative agricultural experi- 24. Meetings of the society other than the annual meeting other may be held at any time that the board of directors may meetings determine. MEETINGS OF DIRECTORS. 25. Directors' meetings shall be held upon written notice Directors' mailed by the secretary to each officer under instructions from meetings the president, or in his absence, from a vice president at least ten days before the day appointed for such meeting. 1899, c. 14, s. 14. QUORUM. 26. Ten members shall constitute a quorum at a meeting of Quorum the society and five directors at a meeting of the directors. 1899, c. 14, ss. 7 and 14. RETURNS. 27. A list of the officers elected at the annual meeting and a Reports, etc., copy or summary of each report and statement presented thereat transmitted to shall be transmitted to the department by the secretary upon department the forms provided for the purpose on or before the twenty-third day of December in each year and in case these particulars are not transmitted from any agricultural society within this date it shall not receive any portion of any Territorial legislative grant unless the commissioner is satisfied by the explanations given that such delay was unavoidable or inadvertent in which case he may pay the grant which such society would be entitled to after deducting the sum of five dollars for each week of such delay. 1899, c. 14, s. 26. Bylaws and regulations Disposal of lands Exhibitions Prize list to be sent BYLAWS. 28. The members of each society may at an annual meeting or at a special meeting called for that purpose make, alter and repeal bylaws and regulations for the general management of the society and subject to such bylaws the board of directors shall have full power to act for and on behalf of the society and all grants and other funds of the society shall be received and expended under their direction. (2) A copy of such bylaws and regulations shall be forthwith transmitted by the society to the department. 1899, c. 14, s. 12. REAL ESTATE. 29. The directors shall not sell, mortgage, lease for over a year or otherwise dispose of any real property owned by the society, unless authorised to do so at a special meeting of the society called for the purpose, of which at least a month's notice shall be given in the manner provided for calling such meetings. 2. The notice calling such special meeting shall state the object for which the meeting is called. 1899, c. 14, s. 13. EXHIBITIONS. 30. An exhibition may be held by any agricultural society, board of management, or any company organised for the purpose at such time and place as may be decided upon by the directors at a meeting called for that purpose. 1899, c. 14, s. 19. 31. If a society, board of management or any company commissioner organised for the purpose shall propose to hold an exhibition at which prizes are to be awarded the prize list shall be sent to the commissioner at least six weeks before the date upon which the exhibition is to be held. 1889, c. 14, s. 20. Union of societies for holding exhibitions Joint board of management Directors voting 32. Two or more societies may by agreement between their respective boards of directors unite their funds or any portion thereof for the purpose of holding a joint agricultural or live stock exhibition. (2) In the case of such amalgamation the directors of the said societies or delegates appointed for such purpose by each board of directors shall meet and shall elect from among their number a president and first and second vice presidents, a secretary treasurer and at least eight persons who, with the officers so elected, shall be a board of management and shall have the charge and management of the exhibition so to be held. (3) The directors or delegates and members of the board of management shall at all meetings have the right to vote in person or by proxy. Auditors of (4) One or more auditors shall be appointed at the meeting int board of the directors or delegates to examine and report on the accounts of such board of management and such report shall be presented by the directors of each society taking part in the joint exhibition at the next annual meeting of their society. 1899, c. 14, s. 21. GRANTS. 33. There may be paid out of any moneys appropriated Payment by the Legislative Assembly for the aid of agricultural of grants societies an amount to be calculated as follows: 1. To each society whose membership is shown to include at least fifty members who have paid their fees up to the date of the annual meeting, which has held during the preceding year at least two meetings as provided in clause 1 of section 3 of this Ordinance, the sum of one dollar for each paid up member up to 150; 2. To each society which has during the preceding year undertaken co-operative agricultural experiments under the direction of the department, filed the returns required and complied with the instructious furnished in connection therewith, the sum of $5 for each experiment selected and carried out; 3. To each society holding an exhibition and to any incorporated company or board of management of a joint exhibition holding an exhibition and filing in the departinent on or before the twenty-third day of December following a return furnishing in respect of such exhibition the same information. as is required of a society by clauses (c), (d) and (e) of section 25, whose total expenditure for prizes at such exhibition exceeds $250 an amount equal to sixty-six and two-thirds per cent. of the amount actually paid out for such prizes, but not exceeding the sum of $1,000: Provided that the commissioner may withhold payment in respect to any prize offered which in his opinion is not calculated to promote the legitimate objects of an agricultural exhibition; and provided also that no incorporated company that permits voting by proxy or allows more than one vote to be exercised by each shareholder irrespective of the number of shares owned or controlled by such shareholder shall be entitled to any grant under this clause. (2) In case the amount of the appropriation available shall not be sufficient to pay the total amount of the grants which would be payable under this section then such amount may be apportioned between those entitled pro rata on the same basis. 1899, c. 14, s. 27; 1900, c. 21, ss. 2, 3. DISORGANISATION OF SOCIETIES. 34. In the event of its appearing advisable that any society Proceedings be disorganised, the commissioner may order and declare that, for disorganis Commissioners for settlement of organisation on and after a day to be named by him, such society shall be disorganised, and thereupon the same shall cease to exist and the officers thereof shall cease to hold office. 1899, c. 14. s. 29. 35. Upon the disorganisation of any society the commissioner may appoint a liquidator or liquidators to adjust and affairs on dis settle the assets and liabilities of such society and such liquidator or liquidators so appointed shall have full power and authority to sell and dispose of and convert into money all the assets and property of such society and shall apply the same so far as the same will extend, first, in payment of his or their remuneration, to be fixed by the commissioner, and secondly, in payment of the liabilities of the society, and the surplus, if any, shall be paid into the general revenue fund of the Territories. 1899, c. 14, s. 30. Regulations Governor 36. The Lieutenant Governor in Council may make regulabintenant tions for the guidance of agricultural societies not inconsistent with the provisions of this Ordinance respecting the manner in which their official books and records are to be kept and governing the conduct and management of agricultural institute meetings, exhibitions and any other undertakings such societies are authorised to engage in. Repeal (2) Any society that fails to carry out such regulations shall not be entitled to participate in any appropriation in aid of agricultural societies provided by the Legislative Assembly. 37. Chapter 14 of the Ordinances of 1899 and chapter 21 of the Ordinances of 1900 are hereby repealed. SCHEDULE. FORM A. APPLICATION FOR FORMATION OF SOCIETY. To the Commissioner of Agriculture of the North-West We the undersigned hereby apply to be formed into an agricultural society under the provisions of The Agricultural Societies Ordinance. The proposed name of the society is "The Agricultural Society." The proposed chief place of business of the society is at in the North-West Territories. And the undersigned, each as to himself, says: 1. That he is over eighteen years of age; 2. That he is a resident of the North-West Territories; 3. That he is not a member of any other agricultural society; |