4. DIRECTORS' ATTENDANCE BOOK This is simply a record of the attendance of the members of the board at the various meetings, the names of the members being filled in by them signing at each meeting at which they are present. (The members of the board should sign their names on successive lines on arrival at the office.) 5. DIVIDEND BOOK Form 5, Dividend Book Dividend for (the period for which dividend declared to be payable) at (rate of dividend) payable (date of payment of dividend). NOTES.-(1.) The payee may be the registered holder of the stock, or he may be the first-named of two or more persons who are joint-holders, or he may be the nominee to receive payment on behalf of a body of trustees. (2.) If the dividend be payable free of income-tax, two of the money columns provided in the foregoing ruling will be unnecessary. Call of (amount of call) per share made at the meeting of Directors held on the (date of meeting at which call resolved on) payable (date when payable). It is almost always advisable to provide, as has been done in this form of Call Register, columns for arrears of previous calls or balances due to or by the member from allotment. The arrears or credit balances would have to be referred to in the members' notices of the call, and the register would therefore supply all the information for the notice. Another column may be inserted in the "Payment" division, for the Cash Book Folio, if the items are to be passed through the Cash Book, or for the Journal Folio, if the Journal be employed. It is more usual to journalise the daily receipts by the bankers on account of the call. The Journal would, of course, be written up from the advices got from the bankers. 8. REGISTER OF CERTIFICATES ISSUED AND CANCELLED The share certificates should be bound in books with counterfoils, and when any certificate is signed by an official, the counterfoil should be initialed by him. The certificates will be consecutively numbered. If the register be for the record of stock certificates the columns for the distinctive numbers of the shares will not be necessary. The numbers of the certificates cancelled will be entered on the left-hand half of the page, and when, as frequently happens, more than one certificate is issued in respect of the holding represented by the cancelled certificate, the numbers of the various certificates issued for the parts of the holding will be entered on the right-hand side of the page, a corresponding blank being kept on the cancelled side so that the issue of new certificates will always be recorded against the cancellations with which they are connected. 10. REGISTER OF MEMBERS This is frequently combined with the Share Ledger, which shows the cash value of the shares held by the members of the company. The following form shows the register of the shares acquired and transferred by the member, and also the cash value; if the register be required without the ledger section of the form the inner divisions can be omitted: Date. 11. REGISTER OF MORTGAGES See Companies Act, 1862, sec. 43, and the Companies Act, 1900, sec. 14. The Sections of the 1900 Act relating to the Registration of Mortgages do not apply to Scotland (1900 Act, sec. 34 (2) ). There should be a Register for the Transfers of each of the Classes of Shares. Form 12, Register of Transfers Transferor's Transferee's |