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STORES LEDGER.

49

The accounts in the Stores Ledger vary widely in different factories or works. In engineering, building, and many other trades, metals and timbers are naturally, under their various subdivisions, the chief amongst a number of other important headings. The many uses of this book will be more fully explained as we proceed with our subject, and particularly in the chapter on Surveys. It will suffice at this stage to mention that it is the duty

of the clerk keeping the Stores Ledgers to see that the store of certain commodities never falls below the minimum quantity named by the principal.

References to the various records in connection with the purchase of material, and the certificates as to the quality of Certification the goods purof Invoices. chased and of the correctness of the quantity and rate can be

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best shown on the invoice itself by means of india-rubber stamps typed as shown below (Specimen No. 27).

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Invoice Allo

Upon being returned to the counting-house the invoices are entered in an Invoice Allocation or cation Book. Bought Day-book, from which the items are posted in the aggregate in the Commercial Ledger to the debit of Stores, and in detail to the credit of the vendors of the goods. As these are counting-house books we do not show specimen rulings.

It will be obvious that by these means the debit to the General Stores Account in the Commercial Ledger, on account of material purchased, will agree with the aggregate of the special accounts posted from the Stores Received Book to the Stores Ledger.

The result of the periodical survey of the stores (or stock-taking) would under this system agree not only with the Stores Ledger in regard to the particular classes of materials, but should also agree collectively with the Stores

Result

of stocktaking.

MANUFACTURING ESTIMATE.

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Account in the Commercial Ledger. This is a matter of paramount importance in securing accuracy in factory accounts, and in removing one of the principal elements of uncertainty in a balance-sheet.

So far we have only traced the records it is advisable to make in connection with the purchase and receipt of materials. We have now to consider the routine appertaining to the withdrawal of material from store for the manufacture of

Consumption of materials.

stock, or for any other purpose.

The initiative in the expenditure of material should, in the case of a manufacturing concern, take the form of an instruction from the principal or manager of the business to the manager of the works to make for stock the required commodities, and authorise for that purpose the withdrawal from store, by the methods to be described, of such material as may be thought necessary. This instruction would probably take a form such as that shown (Specimen No. 28), and might be with two counterfoils, or, by means of carbonised sheets, with two duplicates.

precede manufacture.

Before any order to manufacture is given it is Estimate to advisable, as tending to produce greater economy in cost of production, that the person best acquainted with its processes and details should estimate the probable cost to be incurred in wages and materials, in the production of the articles in question. This estimate should be a minimum rather than a maximum one, and the storekeeper having been furnished with particulars of it, should not without special authority issue more material for the order than is estimated. There is always a tendency for more time,

and material to be spent in manufacture than are absolutely necessary, and the probability is that when once a surplus quantity of material has been withdrawn from store, instead of being returned undiminished, it is in great part, if not entirely, lost in wasteful processes or in other ways; or the effectual localisation of cost may be hindered by foremen exchanging material with each other without the exchange being properly recorded. INSTRUCTION TO FOREMAN OF WORKS.-SPECIMEN No. 28.

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The foreman having received instructions to proceed with the manufacture, should draw upon the storekeeper for material to the estimated extent by means of a requisition, which for technical distinction may be called a Stores Warrant, and which may either have a counterfoil as shown (Specimen No. 29), or be written in

ISSUE OF STORES.

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duplicate by means of carbon sheets; or on a single sheet printed in copying ink, so that the form itself, as well as the entries written on

Stores
Warrant.

it, may be copied by means of a press.

STORES WARRANT.—SPECIMEN NO. 29.

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The storekeeper should enter all materials issued by him, in compliance with warrants, in the Stores Issued Stores Book (Specimen No. 30), which in due course Issued Book. is posted in the Stores Ledger to the debit of the respective accounts.

STORES ISSUED BOOK.-SPECIMEN No. 30.

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£ s. d.

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